Administrative Assistant

Posting Date


Job Title

Administrative Assistant

Reporting to

Assigned supervisor

Salary Range




Job Summary

The administrative assistant is responsible to provide administrative, logistical and coordination services to assigned managers to help ensure efficiency and effectiveness of daily operations.


•Ensure smooth operations of daily activities of the Department
•Provide administrative, logistical and coordination support to assigned managers.
•Manage multiple agendas, email correspondence and produce various memos, letters, minutes, documents and reports
•Manage and maintain various databases and ensure proper filing of documents
•Responsible for logistics of managing financial information (payment requisitions, expense reports, etc.)
•Coordinate the planning process of events and meetings
•Draft and review French and English documents
•Keeps management abreast of key operational developments and takes appropriate action to ensure proper follow-ups on pending dossiers and issues

Education, Knowledge and Skills

•College degree in Office Administration
•4 to 7 years of relevant experience, namely in a multi task environment with tight schedule constraints.
•Proven interpersonal skills and ability to establish, interact and maintain relationships with co-workers, management, volunteers
•Independent, self-starter
•Handle confidential and sensitive information with utmost discretion and diplomacy
•Excellent communication, writing and presentation skills, in both English and French
•Impeccable organization skills and attention to quality and details
•Advanced knowledge of Microsoft Office Suite (Word, Excel, Outlook, Powerpoint, etc.)

Application Procedure

Interested candidates may submit their resumé along with their cover letter to [email protected], no later than April 30, 2018.


As per the recommendation of Canadian health experts, Federation CJA is advocating and practicing social distancing. Emerging research shows people can be contagious without showing symptoms, making it difficult to know who is spreading the disease. In order to \"flatten the curve\" on the pandemic and keep our community safe, we are postponing or cancelling all upcoming events until further notice. We thank you for your patience and understanding during this difficult time.
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