Event Coordinator

Posting Date

24/09/2019

Job Title

Event Coordinator

Reporting to

Director, Philanthropy and Engagement

Salary Range

 

Agency

FEDERATION CJA

Job Summary

Reporting to the Director, Philanthropy Engagement, the Event Coordinator is responsible for planning, developing and executing Financial Resources Development (“FRD”) & Federation CJA events including but not limited to: Federation Annual General meeting, West Island Yom Yerushalayim, Campaign Launch as well as other divisional events as required by the Director and/or division directors. The incumbent will be responsible to effectively manage the event from inception through to completion. In addition, The Event Coordinator is responsible to identify new prospective events, in order to increase community engagement and fundraising opportunities.

Duties

• Create the project plan for assigned events including tasks, timelines and key deliverables
• Implement all operational, logistical and developmental aspects of the events; including negotiating with suppliers and caterers while staying within assigned event budget
• Ensure all compliance and regulatory requirements are observed including obtaining a liquor permit
• Responsible for researching venues, costs, and new event ideas based on the client’s unique needs
• Liaise with venues, vendors and clients to provide on-site management; ensuring room set-up, catering and audio visual needs are in order
• Find solutions to a variety of problems including but not limited to unforeseen circumstances, special requests, and emergencies that may arise
• Partake in continuous improvement activities to increase efficiencies and client satisfaction for future events
• Responsible for assigning, directing and training volunteers and lay leaders of their roles for each events
• Keep up to date on best practices and trends in the event industry including themes, locations, suppliers, etc.

Education, Knowledge and Skills

• College degree in event planning, marketing or related field
• Minimum 3 years’ experience in event planning is required
• Excellent leadership skills and an ability to influence and manage complex situations with tact and diplomacy
• Proactive and able to work effectively in a fast-paced and multitasking environment with tight deadlines
• Ability to establish and maintain relationships with management, coworkers, lay leaders, suppliers and trade specialists
• Experience in budget management
• Must be able to work under stressful situations and be solution driven
• Ability to get results through others
• Knowledge of fundraising practices and principles considered an asset.
• High degree of initiative and creativity with a strong attention to quality and detail
• Knowledge of Microsoft Office Suite (Word, Excel, and PowerPoint).
• Outstanding communication and negotiation skills in both English and French
• Must have access to a car
• Ability to work flexible hours (Early mornings, nights and weekends) as required

Application Procedure

Interested candidates may submit their resume to the Human Resources department, by email, to [email protected], before October 18, 2019.

Notes

 
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